GENERAL INFORMATION

Counselor Qualifications & Training

06_generalinformation Our counselor staff (Turkish and American) consists of college graduates and undergraduates. Some are education majors while others are pursuing masters and doctorate degrees in astronomy or have certificates in various education programs. All program staff members receive training in the following areas: space education, Space Camp Turkey activities, and safety for simulator operations.

Security

Senior camp staff and a specialized security staff are on-site or on call 24 hours-a-day, seven days a week when camp is in session to ensure the safety of all campers. At no time are campers allowed off site individually or as a group without an accompanying adult. Off-site trips are limited to those included in the program curriculum. Security of personal items is the camper's responsibility. Campers will be assigned a locker to store items of value; however, we suggest that campers do not bring items of high value to camp.

Safety

Counselors are highly trained and certified in the proper use of all simulators to ensure that campers have a safe and enjoyable experience.

Each simulator is built to the highest standards and all equipment is safety checked daily and maintained by professional technicians. It is mandatory that all campers wear a safety helmet when using most of the astronaut training equipment. Campers must be at least 4 feet (120 cm) to ride the simulator.

Maximum weight for the astronaut training simulators is 210 pounds (95 kg) per person. The entire facility and each enclosed simulator are equipped with smoke detectors and sprinkler system.

Medical Staff

A medical doctor is available during normal working hours at Space Camp’s eight-bed clinic. An emergency on-call doctor, the clinic’s nursing staff, and ambulance services are available 24 hours a day

Housing

Male and female campers are housed on separate dormitory floors in the Space Camp building. Each sleep bay accommodates 24 campers in bunk beds. Counselor rooms are located adjacent to each bay. Total bed capacity is 325. Access to the dormitories is controlled by counselors and monitored by video surveillance. There are emergency exits on each floor.

  • Bed sheets, blankets, pillows, pillowcases and towels are provided.
  • Each camper will have an assigned locker. Space Camp Turkey recommends you bring your own lock, but if necessary, you can purchase one from us.
  • Each sleep bay is adjacent to bathrooms which have sinks, private shower stalls, and private toilets

Meals

As part of the camp tuition, breakfast, lunch, and dinner are provided in the Space Camp cafeteria from the evening of arrival up to graduation. During each meal, we offer a variety of foods. Snacks and soft drinks are for sale at our canteen within the facility at the camper's expense. We try to accommodate campers with special dietary requirements. If the requirement exceeds our capabilities, campers are welcome to bring their own food and/or pay the additional cost of meeting those needs.

Please do not send food to camp with your child unless it is to accommodate special dietary needs. Advance notice is required if your child will be bringing food for this reason. Please complete the "diet restrictions" section of the “ health form ”.

We are extra careful about preparing meals for your children. We work closely with ESBAS Food Services, which operates according to the International Organization for Standardization (ISO) 22000 Food Safety, management system regulations.

We strictly adhere to parent requests for serving special dietary meals to their children. However, please keep in mind some food prepared by ESBAS may possibly contain traces of allergens. Such substances can originate from (and are not limited to) cereals and products containing gluten, crustaceans, fish, eggs, peanuts and other nut products, soybeans, dairy products, celery, mustard, sesame seeds, sulfur dioxide, sulphites, lupine and mollusks.

We always screen special dietary meals before they are served to campers. However, parents and guardians need to be aware that if their child has an unforeseen allergic reaction to their food, Space Camp Turkey and ESBAS do not assume responsibility or liability for any such incident.

Participants will be responsible for meals and drinks before check-in and after graduation.

ISO Certified

Space Camp Turkey is certified by a BSI external audit and as of February 16, 2010 officially part of the integrated management system implemented at ESBAS.

Space Camp Turkey is officially certified in the following three quality management systems:

  • ISO 9001 certification for building, sustaining, and continually improving quality management systems.
  • ISO 14001 certification for determining the means of implementing an effective Environmental Management System.
  • OHSAS 18001 certification for occupational health and safety standards.
  • ESBAS Food Services, which provides the meals presented to the children attending Space Camp Turkey programs, is certified ISO 22000 Food Safety Management System certification. ISO 22000 aims to maintain safe production and consumption of the foods, improving the production and service processes, thereby making them safe for human health.
  • How To Register & Pay 

    Reservations for all programs are made online or through our Reservations Department.

    You may pay by credit card or wire transfer. For more information about how to register and pay, please check our “reservation info kit”.

    • Fax completed application form to: 
      +90 232 252 36 00
    •  Mail completed application form to:
      Space Camp Turkey, Aegean Free Zone 35410, Gaziemir, Izmir/Turkey

    Transportation and Health Information

    Within two weeks after you make your full payment and submit the application form, you will receive a “Confirmation Package,” which contains the transportation and health forms. Both forms must be completed with required signature(s) and received by our Reservation Department no later than two weeks prior to the camp session start date.

    Your reservation will be cancelled if the required forms are not completed.

    Early Arrival / Late Departure Program

    If the camper’s travel schedule requires arrival any time before camp starts or any time after camp ends, a planned and supervised program is available.

    Please contact the reservation department for details.

    Waiting List

    Summer and holiday sessions fill quickly. If your desired session date(s) is full at the time you register, you can be placed on our waiting list.

    If a slot opens, we will notify you by telephone no later than two weeks prior to session date. We reserve the right to cancel a session date if participation numbers are not adequate.

    Cancellation / Refund Policy

    • Cancellation notice must be submitted in writing.
    • Refund will be made within 30 days.
    • 90% of tuition paid will be refunded if written notice is received no later than 30 days prior to session date.
    • 75% of tuition paid will be refunded if written notice is received no later than 15 days prior to session date.
    • No more than two reservation cancellations and rescheduling of session dates are permitted without the applicant forfeiting 30% of the tuition.
    • We reserve the right to cancel a session date if participation numbers are not adequate
    • No refunds will be made if cancellation is made within 15 days of session date.
    • No refunds will be made for transportation fees.
    • If a reservation paid by wire transfer is cancelled, the participant will be reimbursed tuition but not the wire transfer fee.
    • Our program price is a package price therefore partial attendance is non-refundable.
    • Campers must be at least 4 feet (120 cm) tall and weigh no more than 210 pounds (95 kg) to ride the simulators. Campers who do not meet the safety criteria and still choose to attend a session will not be entitled to a refund because of these restrictions.
    • A “no show” is non-refundable.
    • No refund if a student leaves the camp due to rules violation

    Visiting The Camper 

    We understand you will miss your child while he or she is attending camp. However, we discourage visits while camp is in session so that your child may have a true "away-from-home" experience. We do encourage parents to attend graduation ceremonies and will make special arrangements for visitation in case of family emergencies. During registration, parents must designate who is authorized to visit or pick up the camper and proper identification is required at time of visit or pick up.

    Telephone Calls

    Campers cannot receive personal phone calls except in case of emergencies. Your child will have the opportunity to call home in the evenings and/or mornings with a calling card (schedule permitting). You may not hear from your child every day. Make sure he/she has phone numbers where family members can be reached at all times. Students do not have access to Space Camp Turkey’s Wi-fi.

    Spending Money

    Whether or not you send your child with spending money is a personal decision. All meals are included in the tuition cost after check in and before graduation. We have vending machines if the students would like to buy chips, candy bars, or ice cream. We also have locks and phone cards available for purchase.

     Sample Menu

    As part of the camp tuition, breakfast, lunch, and dinner are provided in the Space Camp cafeteria. At each meal, we offer a variety of foods to appeal to different preferences. Snacks and soft drinks are also available from our canteen within the facility at the camper’s expense.

    Sample Breakfast 

    Cereal, Cheese, Olives, Eggs, Honey, Milk, Fruit, Juice, and an assortment of breads

    Sample Lunch

    Chicken Fingers, Pasta with tomato sauce, Fruit, Salad, Juice

    Sample Dinner

    Spaghetti and meatballs, Salad, Brownie, Juice